V-Soft's Corporate Headquarters

101 Bullitt Lane, Suite #205
Louisville, KY 40222

TOLL FREE: 844.425.8425
FAX: 502.412.5869

Denver, Colorado

6400 South Fiddlers Green Circle Suite #1150
Greenwood Village, CO 80111

TOLL FREE: 844.425.8425

Chicago, Illinois

208 N. Green Street, #302, Chicago, IL 60607

TOLL FREE: 844.425.8425

Madison, Wisconsin

2810 Crossroads Drive, Ste. 4000
Madison, WI 53718

TOLL FREE: 844.425.8425

Atlanta, Georgia

1255 Peachtree Parkway Suite #4201
Cumming, GA 30041

TOLL FREE: 844.425.8425

Cincinnati, Ohio

Spectrum Office Tower 11260
Chester Road Suite 350
Cincinnati, OH 45246

Phone: 513.771.0050

Raritan, New Jersey

216 Route 206 Suite 22 Hillsborough Raritan, NJ 08844

Phone: 513.771.0050

Toronto, Canada

1 St. Clair Ave W Suite #902, Toronto, Ontario, M4V 1K6

Phone: 416.663.0900

Hyderabad, India

Incor 9, 3rd Floor, Kavuri Hills
Madhapur, Hyderabad – 500033 India

PHONE: 040-48482789

Noida, India

H-110 - Sector 63 ,
NOIDA , Gautham Budh Nagar ,
UP – 201301

How to Improve the Employee Onboarding Process with RPA

HR Professional Assisting New Hire With Onboarding Process

Employee onboarding is the first and most important step in an employee’s journey with an organization. An optimized onboarding experience enables HR managers to improve employee-organization engagement and retain top talent. However, the traditional onboarding process is full of manual and repetitive processes that create poor employee experience and affects overall HR efficiency. To streamline and update the onboarding process, Robotic Process Automation (RPA) is one the best solutions. RPA automates and streamlines many onboarding processes to deliver an excellent experience for new hires and eliminate excessive HR workload.

How RPA Can Transform HR Onboarding Process

1. Automate Onboarding Process

As a part of HR automation, an RPA bot can be programmed to automate the entire onboarding process, from issuing an offer letter to guiding orientation. When the decision is made to hire the candidate, the bot can automatically send an email with an offer letter, a welcome message and onboarding and policy documents. After the candidate has accepted the offer and provided the required information, the RPA bot can review the forms, check for missing information, and email the candidate accordingly. Usually there is a waiting period between the acceptance of the offer and the actual hire date. During this period, RPA bots can intermittently communicate with the candidate making them feel connected and gather information to help HR managers create a comfortable and welcoming environment before the new hire's first day.

2. Reduce Paperwork

The onboarding process involves lot of paperwork, which is inefficient and prone to human error. RPA bots process documents, extract information, and stores everything digitally. To make the onboarding process interactive, bots can prompt employees to fill out any missing information. All employee data is then stored in an organized and central to avoid data duplication.

3. Coordinate Across Departments

Many departments are involved in the onboarding process including IT and finance. RPA bots can easily be connected with other department systems. They can send notifications or data like payroll info to the finance department. Similarly, the IT department has an important role to play which may include creating email accounts, providing equipment such as laptop, installing required software on the system. RPA bots can do a lot of the heavy lifting by providing access to the company’s internal network, applications and data depending upon the authorization level they are cleared for.

When done manually, these tasks between departments take additional time and could be subject to miscommunication resulting in delays. With RPA inter-departmental coordination can be quick, seamless, and error-free.

4. Stay Compliant

During the HR onboarding process, company policy and regulations must be followed meticulously. Furthermore, these regulations and policies change frequently, adding additional burden to the HR staff. With regulatory and compliance checks built in and updated with every change, chances of negligence or oversight are minimal.


Delegating mundane and repetitive work to RPA bots allows HR staff to complete more meaningful work. During the onboarding process, RPA can provide personalized experiences to new employees and lay the foundation for a great employee experience.

The Executive’s Guide to RPA Evaluation

Topics: Onboarding, Onboarding Automation, RPA

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