Artificial Intelligence (AI) is becoming commonplace in the corporate world and many businesses are rapidly integrating their enterprises with AI. The coupling of Machine Language (ML) and Natural Language Processing (NLP) with AI is helping organizations enable digitization. This will improve work efficiency, productivity, enhance employee experience, and bring cost-effective solutions to the enterprise.
AI is transforming Human Resources and many businesses are adopting AI chatbots as these tools address common concerns such as onboarding times, employee experience, recruiting and more.
The Benefits of Chatbots for HR
Integrating AI with the HR department has many benefits. AI-infused chatbots are used by businesses to optimize HR workflows. AI chatbots can streamline HR processes across an organization and deal with employees efficiently. Automation in the HR department can be time-saving and increase efficiency.
AI Chatbots in HR provides an instant, human-like response for employees, without involving human HR professionals. Whether the topic is about recruitment, benefits, or information as simple as vacation, these bots can deliver information to the employees. Chatbots take less time relaying accurate information.
AI-powered chatbots provide a significant opportunity for HR teams to focus on creating more value through employee experience and interpersonal connections.
AI Chatbot Roles in HR
AI chatbots are there to make workflows more efficient and productive. With quick and accurate responses, employees can turn to chatbots first to enquire about any issue or seek information. Chatbots for HR has various benefits that can improve businesses efficiency.
1. HR Service Delivery
HR service delivery is an important HR function. It has complex processes, a variety of policies, and frameworks which require a lot of time and dedication.
AI-powered chatbots can support the HR department around the clock, to communicate information automatically to all employees. Chatbots make HR more accessible and communicate with employees to answer complex and common questions about scheduling, benefits, policies, PTO, and much more.
These chatbots ensure that HR teams don't spend too much time answering repetitive questions that can be found in the company portal.
AI-powered Chatbots can study employees through interactions, develop behavioral maps, and communicate with employees accordingly. A single chatbot is capable of handling numerous employee requests 24x7 to deliver superior experiences.
2. Recruitment and Hiring
Recruiting the right candidate for an organization is one of the most important tasks of the HR department. Recruitment processes rely on the frequent communication between an employer and candidate.
Organizations can use AI chatbots for the recruiting process. These tools can mimic human conversations to interact with candidates and provide immediate feedback. Candidates may have a lot of questions before they join an enterprise. Chatbots can answer these questions with ease.
AI-powered chatbots can carry out the screening process, complete background checks, and match candidates to specific job profiles. Providing proper data to chatbots can eliminate human-bias from the hiring process. AI bots are capable of interacting with employees and software simultaneously during the recruitment process, optimizing the entire process.
3. Employee Onboarding
AI-powered chatbots can optimize the on-boarding process for new employees. These chatbots are capable of talking to employees onsite. Chatbots can also interact with workforce management systems.
As soon as a new employee joins, AI chatbots take care of the initial, employee onboarding process like providing company policies, roles, responsibilities, project progress, team introduction, etc. New employees can feel comfortable asking personal questions
4. Employee Training
Skills are the most valuable asset for employers and hiring the candidates with right skill sets can bring positive changes in a business. However, development of employees and proper training at the workplace is another crucial aspect.
Instead of watching long videos and reading workbooks, employees can get all the information from AI chatbots. These chatbots can provide training to existing and new employees. Integrating AI-powered chatbots into the training program can be interactive, drive learning engagement, and provide real-time feedback to employees.
5. Annual Reviews and Assessments
The conventional review and assessment procedure can be tedious and time-consuming. AI chatbots can provide updated insights based on the review and performance of employees. Chatbots also enable employees to understand their skills, capabilities, and areas of improvement. This type of constant feedback is helpful in making the review and assessment process more efficient.
The workforce is getting more and more distributed and so AI chatbots can be beneficial to streamline HR processes. In the future, AI and chatbots will become an integral part of business. Adopting chatbots for HR service delivery can reduce costs, increase staff efficiency, boost productivity, and leave employees with better experiences.