Small and large companies alike, keeping track of Paid Time Off for all employees can be an unnecessary hassle. Jumping in and out of individual calendars, emails, and spreadsheets to keep track of who is in attendance on which days is not only time-consuming but can lead to mistakes being made. Adopting intelligent cloud-based HR solutions for small businesses is a good strategy to automatically track time off requests and eliminate HR and employee frustration.

Benefits of HR Solutions for Small Businesses

Using a cloud-based ServiceNow solution, organizations can streamline company’s paid time off processes into a single, easy-access, desktop- and mobile-enabled platform. The Time Off Tracker Application provides a platform for all employees to submit a request for time off. The Administrator of the app can simply designate various time-off categories and policies within their organization and appoint them to employees accordingly.

An end user, generally an employee, can submit a new request, update, or cancel a submitted request through a ServiceNow Web feature titled “Time Off Request” accessible in the HR Catalog module under the Self-Service application. All submitted requests are then sent to the user’s manager for approval. Upon approval, an HR Case is generated, allowing the Human Resources Department to monitor status.

ServiceNow HR Applications: Key Features of Cloud-based HR Solutions

• Automatic calculation of available time off upon approval.
• Email Notifications to user, Manager, and HR group at various levels.
• Users can view their available time off and previously requested time off.
• By adopting ServiceNow HR applications, users can cancel/update submitted time off requests.
• Flexibility to change policy assigned to a specific user.
• On change of policy, deactivation of former records is associated with that policy with respect to that employee in EMP TOT Definition.
• Records created in the HR Profile table are automatically added to the EMP TOT Summary table.

These are a few key features of ServiceNow HR applications. Employees appreciate consistency in their paid time off requests. With these cloud-based HR solutions, management can make approvals from anywhere at any hour. The ServiceNow HRSD application also provides a feature to send out email notifications to employees and their managers regarding the approval status of a request.

I like the portal because of how easy it is to use. Three buttons and my PTO request is sitting in my manager’s e-mail.”

- Michael Morrisey, Sr. Technical Recruiter

Using cloud-based ServiceNow HR Solutions, a multinational corporation that specializes in outsourced software development and mobile application development for businesses, saw an improvement of 70% in time-saving for submittals and management of time off requests in comparison to previous paper methods. Outside of management satisfaction, employees expressed fulfillment from being able to view their history and current benefits all in one location.

Wanted to experience the same results? Connect with V-Soft Consulting, ServiceNow Elite Partner. We build tailored cloud-based HR solutions for small businesses to meet their unique requirements. We help you automate your HR activities, ensuring faster HR service delivery and improved employee experience. Talk to our experts!